Training: Efficient work preparation and planning for stops and shutdowns

Responding to breakdowns, preparing work, being on schedule for the execution of your preventive maintenance, preparing standstills and executing them within the given time... Every maintenance department operates in a demanding and challenging environment, often with shrinking teams. Yet in many companies, there is still room to do more work with the same number of people, by preparing and planning more effectively.

The more we can reduce the time spent searching for parts, tools or drawings, and the more we can reduce the wait for job assignment, the more we can efficiently deploy our maintenance team and monitor and streamline the production process.

This three-day training course on 16, 17 and 18 November covers the benefits of work preparation and planning. You will learn how to synchronise your work preparation and planning processes for your daily maintenance and shutdowns, how to get the most out of your maintenance team by increasing effectiveness and performance, and how to take important steps in your shutdown processes. In this course, you will learn about both routine maintenance and periodic line stops.

The course also includes an interactive 'I-Plan' game, in which you experience the principles of an efficient stop yourself. 

In teams, the participants have to simulate the shutdown process from initiation to evaluation. This simulation approaches reality in the most unexpected details. I-Plan is an exciting and interactive simulation that simulates a real shutdown with all the typical problems such as parts management, resource constraints, quality problems, subcontractor problems, planning challenges, work order management etc. On a game board, where logistics and safety related constraints stand in their way, they have to prepare and plan the workload with different interactive assets and demarcated zones. Delineating and managing the critical path is also included in the game. They do this in a race against time, because... 'Time is money'!


Learning Objectivesturbine

  • Know the core values and benefits of work management
  • Know the different roles and responsibilities
  • Know the different steps in work management
  • Know the benefits of work order analysis and continuous improvement
  • Create the content of a task plan
  • Calculate backlog
  • Master the routine planning process
  • Know the differences between routine and downtime work management
  • Know the critical path
  • Know the risks of downtime
  • Know the different phases of the downtime process
  • Know how to measure and evaluate a work order and downtime process



Advantages of the process

  • Terminology
  • Beliefs
  • Waste in the process
  • Key time or Wrenchtime

Roles and responsibilities

  • What is the added value of a planner?
  • What does a planner NOT do
  • Coordinating work preparation and planning
  • Activity

Identify, control and manage work

  • Sources of work
  • Formally reporting work
  • The content of a work request
  • Types of work
  • Priorities
  • Emergency work order protocol
  • Checking work requests

Work Preparation/Task Plans

  • Standard activities and job plans
  • Subjective vs. quantitative tasks
  • Job plan content checklist
  • Standard work library
  • Tips for job plans
  • Activity

Priorities and backlog

  • Why Prioritise
  • Checklist for prioritising work
  • Task: priorities
  • Calculate and quantify the Backlog
  • How do we deal with the Backlog?
  • Exercise: Calculate the Backlog

Routine Planning

  • Principles
  • Some planning rules
  • Planning horizon
  • Planning timeline
  • Planning team
  • Activity

Performing work

  • Coordinating daily work
  • Shift surrender
  • Following up on work orders
  • Closing and feedback
  • Auditing work output


  • % prepared vs % unprepared work
  • PM/PdM Balance
  • Backlog
  • Key time (Wrenchtime)
  • % estimated vs. actual hours
  • % working hours planned
  • Conformity to plan

 The characteristics of a shutdown and how to prepare for one

  • Planning horizon
  • Successful shutdowns
  • Best practice examples
  • Goals
  • The fundamentals
  • Shutdown management and improvement

Downtime planning

  • Time horizon
  • The differences from routine plans
  • The critical path
  • Slack / float
  • PERT
  • Task Compression

Risk management for standstills

  • Triggers
  • Countermeasures
  • Risk avoidance
  • Risk recovery
  • Risk analysis

Treating a standstill as a process

  • Prepare and optimise downtime
    • Identify
    • Organise
    • Check
  • Perform standstill
  • Review and Close Downtime
  • Improve



Target group

This course is suitable for Maintenance Managers, Work Planners and Planners as well as Maintenance Supervisors and Shutdown Managers. It is also welcome for anyone who already has experience with stops and would like to improve their working methods.


About the Teacher

guido verreptGuido Verrept has been active as a trainer and improvement coach for more than 30 years. Helping companies and their employees to get a step ahead in their goals is his main motivation. Guido started his career as a design engineer at Atlas Copco, before joining ABB as Maintenance Manager. As a teacher Guido has been active all over the planet: from Australia and Africa to Brazil and of course Europe. Within the unified I-care company, Guido is training & assessment director and responsible for all training, both internal and external, public and in-company.


Event date:
Tuesday 16/11/2021 - 9:00
Thursday 18/11/2021 - 17:00
Link 21
Welvaartstraat 14
Herentals 2200
Price members:
€ 1.795 (ex btw)
Price none members:
€ 1.995 (ex btw)
Organised by:

Bespaar tot 30% met de KMO-portefeuille.Meer info.

Activity type :